Copy. Paste. Focus on Mission.
Each prompt works with Microsoft Copilot (chat, Word, Excel, Outlook, Teams, or PowerPoint). Click copy, paste into Copilot, replace [bracketed] fields with your details, and go.
Grant Writing & Funding
Grant Proposal — Needs Statement
"Draft a compelling needs statement for a grant proposal for [project name]. Our nonprofit serves [population] in [region]. The issue we address is [problem]. Key data points: [2-3 statistics]. Write 400-600 words that open with a human story or striking data point, establish urgency, connect local need to systemic factors, and end with a bridge to our solution."
Grant Writing & Funding
Grant Project Description
"Write the project description section of a grant proposal for [project name] requesting [$ amount] from [funder]. Program summary: [2-3 sentences]. Key activities: [list]. Target outcomes: [success metrics]. Include SMART goals, a timeline, staffing plan, and how outcomes will be measured. Under 1,000 words."
Grant Writing & Funding
Letter of Intent (LOI)
"Write a letter of intent to [funder name] for their [grant program] by [deadline]. Our organization: [name, location, founding year, annual budget, people served]. Project summary: [2 sentences]. Amount requested: [$]. Open with a specific proposal, demonstrate alignment with their priorities, summarize need and approach, establish credibility, and close with a confident ask. No jargon."
Grant Writing & Funding
Grant Budget Narrative
"Write a budget narrative for our grant proposal. Total budget: [$]. Grant request: [$]. Matching funds: [$]. Line items include personnel, fringe, travel, equipment, supplies, and indirect costs at [rate]%. For each item explain why it's necessary, how the cost was calculated, and what happens after the grant ends. Tone: transparent, specific, justified."
Grant Writing & Funding
Funder Research Brief
"I'm preparing to approach [funder name] for a grant. Our nonprofit: [name], mission: [mission], programs: [2-3], annual budget: [$], geography: [region]. Search online and help me identify: their best-aligned funding priorities, which of our programs to lead with, 3 elevator pitch versions, any red flags to avoid, and recommended cultivation strategy."
Grant Writing & Funding
Grant Final Report
"Draft a final grant report for [funder name] for [project name]. Grant period: [dates]. Original goals: [list]. Key outcomes achieved: [list]. Number of people served: [number]. Lessons learned: [1-2]. Use an executive summary, compare goals to actual outcomes in a table, include a brief financial summary, and close with sustainability plans and acknowledgments."
Fundraising & Donors
Year-End Appeal Letter
"Write a year-end fundraising appeal letter for [organization name]. This year's impact: [3-4 accomplishments]. Share [one story — names changed]. Ask amounts: [$25/$50/$100/$250] with impact per level. Audience: existing donors. Open with a story, show tangible impact, connect giving levels to specific outcomes, include a P.S. Use first person from the Executive Director."
Fundraising & Donors
GivingTuesday Email Series
"Write a 3-email GivingTuesday campaign sequence for [organization]. Campaign goal: [$]. Email 1 (morning launch): compelling story, campaign intro, first ask. Email 2 (mid-day progress update): progress toward goal, new testimonial, social proof, renewed ask. Email 3 (final push): countdown urgency, matching gift challenge, final ask. Each email 200-300 words, one CTA."
Fundraising & Donors
Major Donor Proposal
"Write a personalized funding proposal for a major donor prospect. Donor name: [name]. Their known interests: [interests]. Proposed project: [project]. Ask amount: [$]. Recognition: [naming or reporting]. Write a 2-page proposal: open with the donor's interests, show alignment with their values, present as an investment with deliverables and timeline, offer meaningful involvement, ask confidently. Warm and human."
Fundraising & Donors
Monthly Giving Pitch
"Write a 300-400 word email converting one-time donors to monthly supporters. Compare a $15/month gift to the cost of two coffees. Include: what monthly giving makes possible, three giving levels with impact per level, and a direct link to the recurring signup page. Warm, grateful, specific. No guilt."
Fundraising & Donors
Donor Thank You Letter
"Write a thank-you letter for a [size] donation from [donor name]. Mention the specific impact their gift will have: [specific outcome their donation supports]. Include a brief story about someone your organization helped. Keep it warm and specific, under 250 words. Signed by the Executive Director."
Fundraising & Donors
Lapsed Donor Re-Engagement
"Write a re-engagement email to a donor who hasn't given in 12+ months. Acknowledge we've missed them. Share one meaningful impact update from the past year — something their past gifts helped make possible. Offer an easy way to re-engage (survey, tour, low-dollar gift). No guilt. Warm and curious. 200-260 words."
Fundraising & Donors
Donor Analytics & Segmentation
"Analyze this donor data and identify patterns in giving frequency, recency, and average gift size. Segment donors into groups: recurring, lapsed (12+ months), first-time, and major ($1k+). For each segment, summarize the key characteristics and recommend the best communication strategy and frequency."
Volunteer Management
Volunteer Recruitment Post
"Write a volunteer recruitment message for [event/program]. Roles needed: [list roles]. Time commitment: [hours/dates]. Skills needed: [skills]. Benefits of volunteering: [what volunteers gain]. Write a 150-word version for social media, a 300-word version for email/newsletter, and a 50-word version for a flyer. Include a clear call to action and sign-up link."
Volunteer Management
Volunteer Training Manual
"Create a volunteer training manual outline for [organization]. Include sections: about our mission and values, roles and responsibilities, code of conduct, safety guidelines, what to do in an emergency, how to interact with program participants, scheduling process, and who to go to with questions. Write in plain, welcoming language."
Volunteer Management
Volunteer Onboarding Checklist
"Create a volunteer onboarding checklist organized by timeline: pre-start (application, background check, waivers), week 1 (orientation, tour, meet the team), month 1 (training sessions, first shift shadowing), month 3 (check-in meeting, feedback survey). Include compliance requirements for [type of organization]."
Volunteer Management
Volunteer Appreciation Notes
"Write personalized thank-you notes for [number] volunteers who contributed to [event/program]. For each, mention something specific they did and the impact it had. Keep each note to 3-4 sentences. Warm, specific, and genuine. Include a sentence about upcoming opportunities."
Volunteer Management
Volunteer Impact Report
"Create a volunteer impact report for [quarter/year]. Total volunteer hours: [number]. Estimated value of volunteer time: [hours x independent sector value]. Number of volunteers: [number]. Programs supported: [list]. Include an infographic-style summary of metrics, a story from a volunteer's experience, and a thank-you from leadership. One page."
Volunteer Management
Volunteer Newsletter
"Write a quarterly volunteer newsletter. Include: update from the Executive Director, spotlight on 2-3 volunteers with photos and their stories, upcoming volunteer opportunities and training dates, a quick impact stat (hours served, people helped), and a feedback/ideas section. Warm, grateful, informative."
Communications & Storytelling
Impact Report Summary
"Generate an annual impact report executive summary for [organization]. Key achievements: [list with numbers]. People served: [number]. Programs run: [list]. Financial overview: [revenue, expenses, program ratio]. Write a narrative summary — from the ED — that weaves together mission, key stats, a beneficiary story, and a vision for next year. 500-700 words."
Communications & Storytelling
Impact Story / Testimonial
"Write a 300-450 word impact story about [beneficiary name] who was helped by [program]. Structure: before (the challenge they faced), during (how our program helped), after (how their situation improved), and their quote/testimonial. Use first-person quotes from the beneficiary where possible. Protect privacy — use only first name or pseudonym if needed. Dignity-centered."
Communications & Storytelling
Monthly Newsletter
"Write a monthly newsletter for [organization]. Include: a program update with a recent success, an upcoming event or campaign, a volunteer or donor spotlight, a quick impact stat, and a clear call to action (donate, volunteer, share). Use an 80/20 ratio: 80% stewardship and updates, 20% asks."
Communications & Storytelling
Social Media Content Calendar
"Create a 2-week social media content calendar for [organization]. Include posts for Facebook, Instagram, and LinkedIn. Mix: 60% mission/impact content, 30% engagement (polls, questions, behind-the-scenes), 10% direct asks. For each post include: platform, date, copy, suggested image type, hashtags (5-8), and best posting time. Target audience: [donors/volunteers/community]."
Communications & Storytelling
Press Release — Program Launch
"Write a press release announcing the launch of [new program/service] by [organization]. Include: what it is, who it serves, why it's needed, when it starts, a quote from the Executive Director, and a quote from a community partner or funder. Use AP style. 450-550 words. End with boilerplate about the organization."
Communications & Storytelling
Case Study for Grants
"Write a grant-ready case study about [participant/challenge]. Format: participant background, the challenge they faced, our intervention, the outcome (with specific metrics), their testimonial, and the long-term impact. Use data points to support each claim. 900-1,200 words. Protect privacy. Suitable for submitting with grant applications."
Programs & Impact
Theory of Change Narrative
"Write a theory of change narrative for [program name]. If we [activities], then [outputs], which will lead to [short-term outcomes], then [medium-term outcomes], and ultimately [long-term impact]. Provide evidence for each link in the chain. Reference relevant research or past program data. 500-800 words."
Programs & Impact
Logic Model
"Create a logic model for [program name]. Build a table with columns for: inputs (resources), activities (what we do), outputs (units of service), short-term outcomes (knowledge/skills change), medium-term outcomes (behavior change), and long-term impact (community condition change). Include indicators for each outcome level."
Programs & Impact
Program Evaluation Plan
"Design a program evaluation plan for [program name]. Program goals: [list]. Current data collection: [methods]. Budget for evaluation: [$]. Cover: logic model alignment, process evaluation (was it delivered as planned?), outcome evaluation (did it work?), data collection tools and timeline, indicators and benchmarks, and reporting schedule. Be realistic about what the budget can measure."
Programs & Impact
Outcome Framework
"Create an outcome framework table from our program data. For each goal, list: outcome indicator, baseline data, target, data source, collection frequency, and person responsible. Include both quantitative (number served, test scores) and qualitative (participant satisfaction, anecdotal stories) measures."
Programs & Impact
Program Description for Grant
"Write a concise program description for [program name] suitable for a grant application. Include: program name, mission alignment, target population, geographic area, key activities, frequency and duration, staffing structure, measurable outcomes, and how success is defined. 250-350 words."
Board & Governance
Board Meeting Agenda
"Create a board meeting agenda for [organization]'s upcoming [month] board meeting. Include: call to order, approval of previous minutes, Executive Director report, financial report (attach current P&L and balance sheet), committee updates (development, program, governance, finance), old business, new business, and adjournment. Include time allocations for each item. Add a consent agenda for routine items."
Board & Governance
Executive Director Report to Board
"Draft an Executive Director's report for the board meeting covering: highlights since last meeting, key metrics (program reach, fundraising progress, expenses vs budget), staffing updates, risks or challenges, and recommended board actions. Keep it to one page. Use bullet points and a small data table for financials."
Board & Governance
Board Member Job Description
"Write a board member job description for [organization]. Include: role summary, time commitment (monthly meetings + committee work, ~5-8 hours/month), term length, key responsibilities (fiduciary oversight, strategic direction, fundraising, advocacy), qualifications, expectations around giving/getting, and how to apply. Include language about diversity, equity, and inclusion."
Board & Governance
Board Self-Assessment Survey
"Create a board self-assessment survey covering: understanding of mission and strategy, financial oversight, fundraising involvement, meeting effectiveness, committee engagement, board culture and relationships, diversity and inclusion, and overall satisfaction. Use a 1-5 Likert scale plus open-ended questions for each section."
Board & Governance
Strategic Plan Outline
"Create a 3-year strategic plan outline for [organization]. Sections: mission, vision, and values; environmental scan (SWOT); strategic priorities (3-5); goals and objectives for each priority with measurable targets; implementation timeline by year; resource requirements; and board approval and review process."
Board & Governance
Advocacy Letter to Officials
"Draft a letter to [government official] advocating for [policy change or funding request] that supports our mission. Include: who we are and who we serve, the specific ask, supporting data about the need, how it aligns with their stated priorities, a personal story illustrating the impact, and a clear call to action. Signed by board chair and ED."
HR & Operations
Nonprofit Job Description
"Write a job description for [role] at a nonprofit organization. Include: mission context, key responsibilities, qualifications (required vs preferred), salary range (nonprofit-competitive), and benefits. Emphasize mission alignment and cultural fit alongside skills. Make it welcoming to candidates from diverse backgrounds."
HR & Operations
Staff Onboarding Plan
"Create a 30-60-90 day onboarding plan for a new [role] at our nonprofit. Week 1: mission deep-dive, meet the team, review current projects. Month 1: complete core training, shadow programs, first small deliverable. Month 2: lead a project component, attend a board/committee meeting. Month 3: full ownership of [area], performance check-in with manager."
HR & Operations
SOP Documentation
"Write a standard operating procedure (SOP) for [process — e.g., new donor intake, volunteer sign-in, program enrollment]. Include: purpose, who performs it, step-by-step instructions (numbered), required forms or links, who to contact with questions, and frequency."
HR & Operations
Internal Policy Draft
"Draft an internal policy on [topic — remote work, PTO, expense reimbursement, DEI, data privacy] for a nonprofit with [size] employees. Include: purpose, scope, policy details, procedures, and consequences. Write in clear language appropriate for a mission-driven organization. Flag any sections that should be reviewed by legal counsel."
HR & Operations
Performance Review Template
"Create a performance review template for a nonprofit [role]. Sections: progress on annual goals, key accomplishments, strengths, areas for growth, alignment with organizational values, professional development needs, and goals for next period. Include space for both manager and employee comments."
HR & Operations
Grant Compliance Checklist
"Create a grant compliance checklist. Include columns for: grant name, funder, award amount, period of performance, reporting due dates, reporting requirements (narrative/financial/both), key restrictions on fund use, and status. Include a 30-day reminder column for upcoming reports."
IT & Security
Nonprofit Security Policy
"Draft an IT security policy for a nonprofit with 10-50 employees. Cover: password requirements (12+ characters, MFA required), device encryption, approved software list, data backup schedule (daily automated + weekly offsite), remote work rules, incident reporting, and consequences for non-compliance. Write in clear language — no jargon."
IT & Security
Donor Data Protection Policy
"Draft a donor data protection policy for a nonprofit. Cover: what donor data we collect, how it's stored (encrypted CRM), who has access, how long we keep it, how we handle data deletion requests, breach notification procedure, and donor rights. Comply with applicable privacy laws. Keep language accessible to non-technical staff."
IT & Security
Ransomware Response Plan
"Create a ransomware incident response plan for a small nonprofit. Phase 1 (first 15 min): disconnect affected systems, notify IT point person. Phase 2 (first hour): assess scope, preserve evidence, activate backup recovery. Phase 3 (first 24 hrs): restore from clean backups, notify stakeholders, file report. Include who to call and a communication template."
IT & Security
MFA Rollout — Staff Email
"Write an email to all staff announcing Multi-Factor Authentication (MFA) rollout. Explain: why we're doing it (protect donor data, grant compliance), what they need to do (step-by-step), timeline, who to contact for help. Tone: supportive, patient, mission-focused. Include a link to setup instructions."
IT & Security
Cybersecurity Training for Staff
"Create a 30-minute cybersecurity awareness training outline for nonprofit staff. Topics: spotting phishing emails, creating strong passwords, recognizing social engineering, secure Wi-Fi practices, what to do if you suspect a breach, and how to report incidents. Keep it practical and non-scary. Include a quiz at the end."
IT & Security
Backup & Recovery Assessment
"Based on our nonprofit size ([number] employees, [annual budget]), recommend a backup strategy. Include: what to back up (email, files, CRM, financials), frequency (continuous/hourly/daily), retention period, offsite/cloud storage, how often to test restores, and a rough budget range. Prioritize cost-effective solutions."